Admissions

Financial Aid Course Audit

Financial aid is intended to help you complete your degree or certificate. Make the best use of your financial aid by selecting courses that count toward your declared program of study.

This information is for students that have been awarded Financial Aid.

Under federal regulations, students can receive financial aid only for courses that apply toward their declared degree or certificate program.

While this is not a new rule, ICC has adopted the Financial Aid Course Audit (FACA), a new system that allows us to inform you shortly after you enroll whether any of your course selections are ineligible for financial aid.

We hope that providing you with this information will help you to better plan your academic career, select courses that apply to your program, and complete your degree or certificate.

Need to change your program of study? Submit a Degree/Certificate of Study Change Request!

• Degree/Certificate of Study Change Request

What you should do

• Be proactive. Discuss your academic and career goals with your advisor and choose a program that aligns with your goals.
• Log in to myICC, eServices, go to eServices and click on My Academics to confirm you are enrolled in the program you have identified.
• Enroll in courses that apply to your program of study in order to maximize your financial aid award and achieve your goals.

FAQs

• How do I know if my courses are eligible for financial aid?

  • The Financial Aid Course Audit (FACA) uses the advisement report to identify courses required for your program. Shortly after you enroll (typically by the following day), you can determine whether any of your course selections are ineligible for aid by following these steps:

    1. Log in to myICC, eServices
    2. From Self-Service menu, click on Student Center
    3. Under Finances, click on View Financial Aid
    4. Click on the current aid year and scroll to the correct term
    5. Click on View Course Eligibility

    You will see each course identified as eligible or ineligible for financial aid: Eligible courses marked with a green checkmark, ineligible courses marked with a red "x", and course not yet evaluated will have a question mark.

• How do I view my advisement report?

  • Follow these steps to view your advisement report:

    1. Log in to myICC, eServices
    2. From Self-Service menu, click on Student Center
    3. Under Academics, click on My Academics
    4. Click on View My Advisement Report
• What do I do if my course is not eligible for financial aid?

  • You can drop the ineligible course or you can continue taking it. In order to have tuition removed for a course, ensure you drop the course on or before the listed refund date.

    If you take a course that doesn’t count toward completion of your program, you will be responsible for paying the tuition, fees, books and expenses for any ineligible course.

• Can I use my financial aid to cover books for ineligible courses?

  • No. Financial aid is intended to cover tuition/fees, books, and supplies only for courses that apply to your program.

• Are developmental courses eligible for financial aid?

  • Developmental courses up to the maximum of 30 credit hours will be counted as eligible for financial aid in the FACA process

• I am repeating a course. Will it be eligible for financial aid?

  • If you have already earned a passing grade for the course, financial aid will only pay for one more attempt. For example: if you earned a D on your first attempt and an F on your second attempt, you are responsible for paying all tuition, fees, and expenses on your third attempt.

• Why isn't my course eligible for financial aid?

  • Check the program listed on your degree audit report to see if you are enrolled in the correct program. If the wrong program is listed on your report, contact your advisor/counselor or submit the Degree/Certificate of Study Change Request.

    If you feel the course is marked as ineligible by mistake, contact your advisor/counselor for a detailed look at your record and further assistance. If the course is a pre-requisite to a class you must take to complete your program, complete the online override request form.

• What do I do if I need to change my program?

  • You can submit the Degree/Certificate of Study Change Request to change your program. We also suggest you contact your advisor/counselor to discuss your new program, your academic goals, and how to achieve them.

• What do I do if my program is correct, but my catalog year is wrong?

  • If you are enrolled in the correct program, but simply need to change your catalog year, work with your academic advisor to submit the Degree/Certificate of Study Change Request.

    Your advisor’s signature is required for a catalog year change.

• I am substituting a course in my program. Is it eligible for financial aid?

  • You may be allowed to use a pre-approved substitute course to meet your program requirements, and be covered by financial aid.

    You must have the substitution approved and processed before you enroll in the substitute course for it to be eligible for financial aid.

    Meet with your advisor/counselor for assistance with obtaining a course substitution.